Dynamically filter data from one excel worksheek to display on another











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Is there a straight forward way to have data stored in one worksheet automatically filtered and displayed on a different spreadsheet. I want to be able to update the data in one sheet and have the filtered view on the other worksheet update automatically.










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  • What kind of filtering? Can you give some examples (some made up data and filtering, doesn't have to be anything real)?
    – jehad
    Jul 15 '16 at 1:12















up vote
0
down vote

favorite












Is there a straight forward way to have data stored in one worksheet automatically filtered and displayed on a different spreadsheet. I want to be able to update the data in one sheet and have the filtered view on the other worksheet update automatically.










share|improve this question
























  • What kind of filtering? Can you give some examples (some made up data and filtering, doesn't have to be anything real)?
    – jehad
    Jul 15 '16 at 1:12













up vote
0
down vote

favorite









up vote
0
down vote

favorite











Is there a straight forward way to have data stored in one worksheet automatically filtered and displayed on a different spreadsheet. I want to be able to update the data in one sheet and have the filtered view on the other worksheet update automatically.










share|improve this question















Is there a straight forward way to have data stored in one worksheet automatically filtered and displayed on a different spreadsheet. I want to be able to update the data in one sheet and have the filtered view on the other worksheet update automatically.







microsoft-excel






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edited Jul 15 '16 at 0:20

























asked Jul 14 '16 at 6:33









akashic

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62137












  • What kind of filtering? Can you give some examples (some made up data and filtering, doesn't have to be anything real)?
    – jehad
    Jul 15 '16 at 1:12


















  • What kind of filtering? Can you give some examples (some made up data and filtering, doesn't have to be anything real)?
    – jehad
    Jul 15 '16 at 1:12
















What kind of filtering? Can you give some examples (some made up data and filtering, doesn't have to be anything real)?
– jehad
Jul 15 '16 at 1:12




What kind of filtering? Can you give some examples (some made up data and filtering, doesn't have to be anything real)?
– jehad
Jul 15 '16 at 1:12










2 Answers
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0
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Not sure what you mean by straight forward but you can as shown in my example below use formulas to filter and return matching rows:



From data in my sheet1 I can filter for data with specific text in a column



Sheet1



on Sheet2 add headings and type the text you wish to filter for in B1.



Sheet2 headings



In A5 add the following array formula



=IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!A$2:Sheet1!A2)),1), "")


Press Ctrl + Shift +Enter to enter the formula as an array you will see the formula will be encased in curly brackets {}



Drag the formula in A5 across B5 to C5 to populate the row for the number of data columns required.



Ammend the formulas to increment the index column number.



Remember to ensure you re-enter the formula as an array formula by pressing Ctrl + Shift + Enter.



B5 should now show index column number 2



{=IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!B$2:Sheet1!B2)),2), "")}


and C5 with column index 3 as follows



{=IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!C$2:Sheet1!C2)),3), "")}


Drag these formulas down for your expected maximum number of data rows



Type in Animal vegatable or Mineral in Sheet2 cell B1 and the table should auto filter.



Sheet2 completed



This has tested ok for Excel 2010



You can automate this further by adding a Data Validation List for cell B1.






share|improve this answer






























    up vote
    0
    down vote













    Another method using a data table



    Using same Sheet1 Data



    sheet1 data



    On Sheet3 select cell A5 and press Ctrl + T to create data table and select my table has headers and then OK.



    Select cell A5 and A6 and drag across the required number of columns



    and edit text to your column headings



    Sheet3 Headings



    In cell A6 add the following formula



    =IF(Sheet1!A2="","",Sheet1!A2)


    and drag A6 across required columns then down required rows



    enter image description here



    then use filters as required.






    share|improve this answer





















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      2 Answers
      2






      active

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      2 Answers
      2






      active

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      active

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      up vote
      0
      down vote













      Not sure what you mean by straight forward but you can as shown in my example below use formulas to filter and return matching rows:



      From data in my sheet1 I can filter for data with specific text in a column



      Sheet1



      on Sheet2 add headings and type the text you wish to filter for in B1.



      Sheet2 headings



      In A5 add the following array formula



      =IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!A$2:Sheet1!A2)),1), "")


      Press Ctrl + Shift +Enter to enter the formula as an array you will see the formula will be encased in curly brackets {}



      Drag the formula in A5 across B5 to C5 to populate the row for the number of data columns required.



      Ammend the formulas to increment the index column number.



      Remember to ensure you re-enter the formula as an array formula by pressing Ctrl + Shift + Enter.



      B5 should now show index column number 2



      {=IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!B$2:Sheet1!B2)),2), "")}


      and C5 with column index 3 as follows



      {=IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!C$2:Sheet1!C2)),3), "")}


      Drag these formulas down for your expected maximum number of data rows



      Type in Animal vegatable or Mineral in Sheet2 cell B1 and the table should auto filter.



      Sheet2 completed



      This has tested ok for Excel 2010



      You can automate this further by adding a Data Validation List for cell B1.






      share|improve this answer



























        up vote
        0
        down vote













        Not sure what you mean by straight forward but you can as shown in my example below use formulas to filter and return matching rows:



        From data in my sheet1 I can filter for data with specific text in a column



        Sheet1



        on Sheet2 add headings and type the text you wish to filter for in B1.



        Sheet2 headings



        In A5 add the following array formula



        =IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!A$2:Sheet1!A2)),1), "")


        Press Ctrl + Shift +Enter to enter the formula as an array you will see the formula will be encased in curly brackets {}



        Drag the formula in A5 across B5 to C5 to populate the row for the number of data columns required.



        Ammend the formulas to increment the index column number.



        Remember to ensure you re-enter the formula as an array formula by pressing Ctrl + Shift + Enter.



        B5 should now show index column number 2



        {=IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!B$2:Sheet1!B2)),2), "")}


        and C5 with column index 3 as follows



        {=IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!C$2:Sheet1!C2)),3), "")}


        Drag these formulas down for your expected maximum number of data rows



        Type in Animal vegatable or Mineral in Sheet2 cell B1 and the table should auto filter.



        Sheet2 completed



        This has tested ok for Excel 2010



        You can automate this further by adding a Data Validation List for cell B1.






        share|improve this answer

























          up vote
          0
          down vote










          up vote
          0
          down vote









          Not sure what you mean by straight forward but you can as shown in my example below use formulas to filter and return matching rows:



          From data in my sheet1 I can filter for data with specific text in a column



          Sheet1



          on Sheet2 add headings and type the text you wish to filter for in B1.



          Sheet2 headings



          In A5 add the following array formula



          =IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!A$2:Sheet1!A2)),1), "")


          Press Ctrl + Shift +Enter to enter the formula as an array you will see the formula will be encased in curly brackets {}



          Drag the formula in A5 across B5 to C5 to populate the row for the number of data columns required.



          Ammend the formulas to increment the index column number.



          Remember to ensure you re-enter the formula as an array formula by pressing Ctrl + Shift + Enter.



          B5 should now show index column number 2



          {=IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!B$2:Sheet1!B2)),2), "")}


          and C5 with column index 3 as follows



          {=IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!C$2:Sheet1!C2)),3), "")}


          Drag these formulas down for your expected maximum number of data rows



          Type in Animal vegatable or Mineral in Sheet2 cell B1 and the table should auto filter.



          Sheet2 completed



          This has tested ok for Excel 2010



          You can automate this further by adding a Data Validation List for cell B1.






          share|improve this answer














          Not sure what you mean by straight forward but you can as shown in my example below use formulas to filter and return matching rows:



          From data in my sheet1 I can filter for data with specific text in a column



          Sheet1



          on Sheet2 add headings and type the text you wish to filter for in B1.



          Sheet2 headings



          In A5 add the following array formula



          =IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!A$2:Sheet1!A2)),1), "")


          Press Ctrl + Shift +Enter to enter the formula as an array you will see the formula will be encased in curly brackets {}



          Drag the formula in A5 across B5 to C5 to populate the row for the number of data columns required.



          Ammend the formulas to increment the index column number.



          Remember to ensure you re-enter the formula as an array formula by pressing Ctrl + Shift + Enter.



          B5 should now show index column number 2



          {=IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!B$2:Sheet1!B2)),2), "")}


          and C5 with column index 3 as follows



          {=IFERROR(INDEX(Sheet1!$A$2:$C$7,SMALL(IF(Sheet1!$B$2:$B$7=$B$1,ROW(Sheet1!$B$2:$B$7)-ROW(Sheet1!$B$2)+1),ROWS(Sheet1!C$2:Sheet1!C2)),3), "")}


          Drag these formulas down for your expected maximum number of data rows



          Type in Animal vegatable or Mineral in Sheet2 cell B1 and the table should auto filter.



          Sheet2 completed



          This has tested ok for Excel 2010



          You can automate this further by adding a Data Validation List for cell B1.







          share|improve this answer














          share|improve this answer



          share|improve this answer








          edited Jul 15 '16 at 7:22

























          answered Jul 15 '16 at 7:03









          Antony

          961912




          961912
























              up vote
              0
              down vote













              Another method using a data table



              Using same Sheet1 Data



              sheet1 data



              On Sheet3 select cell A5 and press Ctrl + T to create data table and select my table has headers and then OK.



              Select cell A5 and A6 and drag across the required number of columns



              and edit text to your column headings



              Sheet3 Headings



              In cell A6 add the following formula



              =IF(Sheet1!A2="","",Sheet1!A2)


              and drag A6 across required columns then down required rows



              enter image description here



              then use filters as required.






              share|improve this answer

























                up vote
                0
                down vote













                Another method using a data table



                Using same Sheet1 Data



                sheet1 data



                On Sheet3 select cell A5 and press Ctrl + T to create data table and select my table has headers and then OK.



                Select cell A5 and A6 and drag across the required number of columns



                and edit text to your column headings



                Sheet3 Headings



                In cell A6 add the following formula



                =IF(Sheet1!A2="","",Sheet1!A2)


                and drag A6 across required columns then down required rows



                enter image description here



                then use filters as required.






                share|improve this answer























                  up vote
                  0
                  down vote










                  up vote
                  0
                  down vote









                  Another method using a data table



                  Using same Sheet1 Data



                  sheet1 data



                  On Sheet3 select cell A5 and press Ctrl + T to create data table and select my table has headers and then OK.



                  Select cell A5 and A6 and drag across the required number of columns



                  and edit text to your column headings



                  Sheet3 Headings



                  In cell A6 add the following formula



                  =IF(Sheet1!A2="","",Sheet1!A2)


                  and drag A6 across required columns then down required rows



                  enter image description here



                  then use filters as required.






                  share|improve this answer












                  Another method using a data table



                  Using same Sheet1 Data



                  sheet1 data



                  On Sheet3 select cell A5 and press Ctrl + T to create data table and select my table has headers and then OK.



                  Select cell A5 and A6 and drag across the required number of columns



                  and edit text to your column headings



                  Sheet3 Headings



                  In cell A6 add the following formula



                  =IF(Sheet1!A2="","",Sheet1!A2)


                  and drag A6 across required columns then down required rows



                  enter image description here



                  then use filters as required.







                  share|improve this answer












                  share|improve this answer



                  share|improve this answer










                  answered Jul 15 '16 at 10:42









                  Antony

                  961912




                  961912






























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