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How to autofill subject line in Outlook for new messages, replies, and forwards?

I am now allowed to send [unsecure] emails from my agency, but have to manually put in [unsecure] for every email going out (replies, forwards, and new messages) in the subject line.

This is very time consuming.

Is there a way to program my subject line to ALWAYS have [secure] as the first text in subject line? even for replies and forwarded emails?
ksw

1. In the Quick Steps section of the Home ribbon, choose the Create New option.


2. In the window this brings up, click on the Choose an Action drop down, then choose New Message (you will need to repeat this as needed for Replies/Forwards/etc).


3. Click on the Show Options flyout button.


4. In the Subject: text field, add your desired text (make sure to leave the <subject> intact for Replies/Forwards as this is the placeholder for the original message's subject).


5. Optionally choose a shortcut key and add tooltip for helpful reminders, then click Finish.

This solution uses the ItemSend event to clean up the subject line and prefix "[secure] " at the point in time when you press the Send button.

Use the instructions here to install a macro, but instead of using the code they supply, try this instead:

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)



    strSubject = Item.Subject



    ' Remove previous [secure] and [insecure]

    strSubject = Replace(strSubject, "[secure] ", "")

    strSubject = Replace(strSubject, "[insecure] ", "")



    ' Prefix subject with [secure]

    strSubject = "[secure] " & strSubject



    ' Set the message subject

    Item.Subject = strSubject



End Sub

When you press Send, this macro will be invoked, which will strip out all existing instances of "[secure] " or "[insecure] " before prefixing the subject line with "[secure] ".

The reason for this is to avoid ending up with subject lines that have multiple tags in them due to replies and forwards. In other words, avoid:

[secure] Fwd: [insecure] Re: [insecure] Don't forget your TPS report

and have this instead:

[secure] Fwd: Re: Don't forget your TPS report

Can you just create a blank email with the word or phrase you want in the subject line and then save it as Outlook Template file , with a shortcut on a fast launch bar ?

Works a charm for me and I have different templates shortcuted that way .